From To-Do Lists to Databases: Unleashing the Power of Notion

notion is the ultimate space for note-taking, but this powerful app has so much potential to give your creativity and business the elevated organization it needs.

Notion premiered in 2013 as an all-in-one collaborative note-taking and task management system. Its user-centric design appeals to many individuals and small businesses (including us!). Some features include drag-and-drop functionality, inline editing, and nested pages to give users flexibility. But Notion is so much more than “just another app.”

See just some of the functions Notion offers for you and your team with our roundup:

Note-Taking

Notion is the note-taking powerhouse you wish you had in school. Unless you’re committed to a disarray of sticky notes and loose papers in your office, Notion should be your new go-to for managing the notes you write.

Manage each of your projects with their workspaces. Create a new page within the workspace and select a notetaking format, such as tables, bullet lists, kanban boards, or classic text-based notes. Go from word vomit to a shiny, organized set of notes to refer back to without confusion or stress!

Need an extra level of organization? Utilize metadata like tags dates, categories, and properties to filter notes. Your to-do list has never looked better (or easier to use).

We love how Notion lets you embed audio recordings, high-quality images, video, and other media to really keep all sources and information in one cohesive space.

Want to be more amazed? Use the web clipper function to snag a page off of anywhere on the internet and have it to read and edit later.

Collaboration with Your Team

Whether you’re a one-person show or have an entire team, notion can keep track of assignments and deadlines. You can utilize checklists to tick off any smaller tasks that have already been or need to be completed

For example, if your team creates and posts weekly blogs, you can develop briefs with SEO keywords, outlines, and notes for the writer to consider as they create the post. You can also leave room to assign tasks to individual writers, link to documents, due dates, publication dates, and more.

Database Creation

Don’t know how to create one? notion offers several database templates to start with and customize. You can build your own from scratch if you're a database expert.

For content creators and other professionals who like visual planning, you’ll adore the ability to make Kanban boards. If you’ve never made one, imagine moveable, visual tiles of a task you can shift with each step completed. It’s like a board game but for your workflow.

Are you a fan of a regular calendar for your digital workspace? No problem! Create the ideal calendar to keep track of just about everything you need.

Automate Workflows

Templates and preset workflows can make project management, meeting agendas, and content calendars much easier.

Have databases that need regular updates? Linking relevant databases allows users to create workflows to update information across both. Task and project databases can work from each other’s information to update project details within an individual task.

notion users may create custom properties with rollup and formula functions to quickly calculate numbers from linked databases and other sources.

Already have many apps and subscriptions, and you don’t want to have yet another one? No worries! Easily connect to third-party automation apps as well to distribute workflows through Notion.

Customize Your Dashboard

You’re never stuck with one kind of dashboard with Notion. You can make it as simple or as complex as your work needs. Basic blocks, like text blockers, headings, and bullets, allow users to build a dashboard without dedicating time to building a space.

Final Thoughts

Notion is a great option for both personal and professional use without mixing it up. You can always add more advanced elements, but it’s good to remember that notion is a “freemium” app, meaning unlimited blocks and other “cooler” features with a paid plan. But in our opinion? it’s well worth the investment.

WRITTEN BY: GRETCHEN GALES