Benefits of Hiring a General Administrative Assistant
As a business owner, you’ve probably become used to dealing with multiple tasks at once, juggling different responsibilities to ensure you’re not missing out on any key targets. One of the most important aspects of being a successful and progressive entrepreneur is leaning on your team of talented professionals and coordinating with them to keep things running smoothly.
Day-to-day tasks need you to be alert and aware of what’s on your schedule. It can be a bit too much to deal with everything alone, but you can rely on your general administrative assistant to tackle multiple responsibilities.
Wondering how a general administrative assistant can reduce your stress levels and keep you accountable? Here’s what you need to know.
They can help your team stay motivated
Hiring a general administrative assistant to be part of your team can prove to be incredibly helpful – your general administrative assistant can act as the go-between your teammates and clients while ensuring all the communication channels are running smoothly without any slip-ups. A general administrative assistant who’s good at their work can help your team feel upbeat and motivated.
An experienced and talented general administrative assistant will be able to help your colleagues multi-task efficiently by keeping a tab on important events and meetings. They can also streamline workflow by managing schedules and making sure that everyone stays in the loop.
They work well in an office setting
If you often despair over limited office supplies and incomplete spreadsheets, you may benefit from hiring a general administrative assistant. They can keep track of office supplies and place orders in advance to avoid messy situations such as running out of printing paper. General administrative assistants can also help business owners by welcoming their clients into the office and ensuring that they’re comfortable. Plus, they can take calls from potential clients and connect them with the correct department based on their needs. General administrative assistants can offer support in data entry tasks and keeping everything updated. For example, if you need to look at a couple of balance sheets from the previous month, you can ask your general administrative assistant to email all the information that you need to review.
If you’re an enterprising business owner, you know it’s a huge hassle to deal with things like keeping essential folders and relevant information in order. Maybe you need a team member to update relevant employee details and ensure that their contact details are in one place. Whenever someone new joins or an old member leaves the team, your general administrative assistant can look at the records and add or delete any information as necessary.
You can also request your general administrative assistant to manage your team’s schedule. Here’s a huge plus: It’s possible to hire a general administrative assistant for specific industries. If you’re a doctor and have a private practice, you can hire an experienced general administrative assistant and tell them to schedule your appointments with patients and provide callers with information on open slots, appointment charges, and more. A general administrative assistant can handle patient records and pull up critical information if required.
They are very resourceful
Need someone to quickly send over an important client’s information by accessing your team’s preferred CRM software? Or perhaps, you need a person to take easy-to-read notes at team meetings on a daily basis. A general administrative assistant can help you with these tasks quickly. Here’s some advice: look for someone who is adaptable and comfortable with multi-tasking. General administrative assistants are meant to help you manage your workload better. If you have too much on your plate, have a general administrative assistant take over some of your tasks, such as updating the team’s calendar, managing basic company expenses, and storing relevant receipts when required. Additionally, you can ask your general administrative assistant to update forms, quickly prepare photocopies, create presentations before a meeting, and more.
They can be virtual powerhouses
Do you need someone to provide administrative support to your team while working remotely? Don’t fret; a talented general administrative assistant can help ensure things are in place. For instance, if you’ve arranged a crucial Zoom meeting with your team and need someone to take notes, your general administrative assistant can easily do that to ensure there are no slip-ups.
Plus, you can get remote support while tackling multiple tasks. A general administrative assistant can organize action items and offer support with project management, schedule events, manage your inbox, reply to urgent emails, and more.
WRITTEN BY: BOSHIKA GUPTA
