​​Honeybook: Invoicing Best Practices and Collecting Payments

A business management tool like HoneyBook is a boon for small business owners and entrepreneurs. It allows you to take care of several tasks in one place and streamline workflow processes.

If you’re already a HoneyBook user, you’re probably familiar with how easy it is to set up recurring payment options on the platform and automate your workflow. However, dealing with multiple clients, creating invoices, and ensuring things are on track can feel a little intimidating, especially if you’re handling multiple projects at once.

Don’t worry; we’ve got your back and are here to help you through the process. Refer to our handy guide whenever you need to stay on top of client payments.

Set clear expectations

This is a crucial step. Don’t hesitate to approach your clients and discuss payment options and schedules in advance. Whether you need to understand the payment terms or figure out an option that works for everyone, it’s a good idea to talk to your clients to avoid a misunderstanding.

With HoneyBook, you can easily customize payments and invoices that match your preferences. You’ll also be able to keep your client’s needs in mind while creating payment schedules.

Additionally, clearly communicating with your clients on expectations, explaining how payments work, offering detailed breakdowns of services, and drafting contracts will help avoid conflicts in the future.

Be efficient with invoices

HoneyBook makes it super easy for you to set up payment reminders and automate invoices. It’s best to do this as soon as you can after finalizing payment terms and contracts with your clients to make things easier for everyone.

You can also easily track invoices on HoneyBook. Whether you need to check if a payment is delayed or take a look at the payment schedule, the platform has all the necessary information in one place, making it less stressful to track payments.

Avoid clutter as much as possible

Here’s the thing – it’s important to stay organized. After all, no one wants to deal with missing invoices or incomplete payments. Use HoneyBook to organize all your documents and files in a way that works for you and your team.

What’s the easiest way to do this? Ensure that you have complete and accurate records pertaining to each client. Psst…organizing your files may take a few extra minutes but will be a major timesaver later when you need to pull up an invoice or check payments.

Offer plenty of options

HoneyBook isn’t restrictive or limiting in the sense that it allows clients to use different payment options based on what they’re comfortable with. For instance, a client can use PayPal, Stripe, or their credit card to make a payment. HoneyBook is equipped to handle a plethora of payment methods, making it easier for your clients to send funds.

Make sure to inform your clients that they have several payment options to pick from and can choose what works best for them.

Don’t be shy to communicate

Picture this: you’ve met all your goals and are satisfied with the results you’ve achieved until you realize that a payment has been delayed for days. You can’t help but despair over the situation and find yourself struggling while drafting a follow-up email to your client.

Here’s where HoneyBook can help you out. The platform can send automated payment reminders to clients before their payment is due. And don’t worry, you can tweak these reminders if needed. For instance, if you’d like to send a reminder to one of your clients after the due date has passed, you can tweak the settings on HoneyBook and send an email to your client. Easy-peasy and stress-free!

All in all, HoneyBook can be incredibly useful while drafting invoices, setting up recurring payments, and finalizing payment terms with clients. HoneyBook is also helpful for drafting contracts and proposals. Plus, it offers a secure platform for your clients to pay quickly and easily while keeping all your important files in one place.

Interested in learning more? free honeybook setup guide for the full lowdown and click on our affiliate link to get 35% off your first year using HoneyBook.

WRITTEN BY: BOSHIKA GUPTA